Fig. 4: Metadata of a new project

Project and Version

Automatically generated project version number from the specified metadata project number and the automatically generated data revision number and status: Projectnumber_Revisionnumber (Status)

Creation Date

Time stamp set by the system (date, time) of the first saving of the project

Project Manager

Active user at the first saving of the project

Project Number

Alphanumeric project number that must not contain any spaces or non-permitted characters of the file system

Title

Title of the project

Description

Description of the project as free text

Subprojectmanager

A user with the sub-project manager role who has the rights to carry out his role in all folders of the project can be selected here from the drop-down menu.

Secure Manual

Block the users from viewing the original documents.

KKS-Master
enables the KKS-Master functionality to link document with the project specific KKS-configuration

List file name template

This sets how the file names are recognized from a list. It must contain the placeholders “[key], [lang], [name] as well as arbitrary static text

So, if you set it to be “[key]_[lang] [name]” it will look for a document with the KKS key first, followed by an _, then the language code, a space and finally the name of the document for example: A1234_EN Test Document.docx

List node name template

This determines how the file names will be displayed in eDoc. It can contain the placeholders “[key], [lang], [name]” as well as arbitrary static text

So, if the node name template is set to “[key]_[name]”, the document used in the previous example would be called “A1234_Test Document”

Document name template

Template for generating a document name from the uploaded file name. The document name template placeholders are:

·         [stem] is the text identified when the file name is parsed

·         [lang] language code identified when the file name is parsed

·         [doc_type] document type of the document to which the file is uploaded

·         [file_type] extension of the file uploaded for the particular language

File name pattern

The file pattern can contain two placeholders: [stem], [lang] joined by arbitrary characters, and it describes the pattern of the file base name (without the extension). [name] is mandatory, [lang] is optional. However, if [lang] is not specified, automatic detection of translations from file names would be unavailable. When a file name is uploaded, its name is parsed, and an attempt is made to identify the pattern placeholder values. If no match is possible, [stem] is assigned the value of the entire file name (except the extension), and [lang] takes the project's master language code

General Contractor

Name of the general contractor

General Contractor Logo

Logo of the general contractor as a gif file

Customer Name

Name of the customer

Customer Logo

Logo of the customer as a gif file (displayed in the offline version)

Customview
HTML snippet that is inserted in the content area of the "Home" tab

Customview Image
Image file that can be integrated in the Customview in addition to the logos of the customer and general contractor.

Master Language

Master language of the project

Master Language shortcut template

The shortcut template used if a shortcut is created in the master language. Possible placeholders are:

-      [Doc.Name] which refers to the document name (for the language for which the template is defined) or

-      [Meta.<metadata name>] Value of the extended metadata with name <metadata name>. This is language independent.

Target Language 1

Optional first target language of the project

Title Target Language 1

Translated title of the project in target language 1

Target Language 1 shortcut template

The shortcut template used if a shortcut is created in the target language 1. Possible placeholders are:

-      [Doc.Name] which refers to the document name (for the language for which the template is defined) or

-      [Meta.<metadata name>] Value of the extended metadata with name <metadata name>. This is language independent.

Target Language 2

Optional second target language of the project

Title Target Language 2

Translated title of the project in target language 2

Target Language 2 shortcut template

The shortcut template used if a shortcut is created in the target language 2. Possible placeholders are:

-      [Doc.Name] which refers to the document name (for the language for which the template is defined) or

-      [Meta.<metadata name>] Value of the extended metadata with name <metadata name>. This is language independent.

Folder Icons
Selection of icons that can be used instead of the yellow default icons. Global settings can be made here so that the same chapter is always displayed with the same icons. A comma separated list of chapter abbreviations can be entered in the field "Chapter IDs" field.