A definition of the dynamic metadata applicable here can be individually added to each project. The default metadata can be extended by this. These dynamic fields are then visible when editing and displaying the metadata. The specification of a definition is optional.

The metadata can be defined on the admin page of edoc. Open the “Projects” tab, and then select “Metadata definition”

Fig. 6: Metadata defintion tab

There are two possibilities to add metadata, either individual fields can be created clicking on the  icon, or metadata can be imported with the  icon

Fig. 7: Metadata fields

If you click on the icon to create a single metadata field, the following window will be opened:

Fig. 8: Edit definition attributes

Type

Type of field

Name

The name used for the attribute by edoc

Document type

Used to group metadata fields

Display

The Name shown in eDoc

Mandatory

Determine whether a field is needed to be set

Default Value

A value that will be set by default and can be changed

Script

A Script that will be run on this field

Max length

The max possible length of the field

Values

Used by the field types „Listbox“, „ListboxServer“ or „ListboxChained“

Editiable by

Select which users can edit the values

Alternatively, a definition of the dynamic metadata applicable here can be individually added to each project. The default metadata can be extended by this. These dynamic fields are then visible when editing and displaying the metadata. The specification of a definition is optional.

This is done by uploading a file through the administration page by clicking on the  button.

The definition of the dynamic metadata is made in a tab separated TSV file. This can also be created and modified with Excel with the file extension .xls.

Fig. 9: Excel file extension

1.   The text marked in yellow is intended as a template for the definition of metadata.

2.   Copy the text and paste into an Excel file.

3.   Save the file as text (tab separated) (*.txt).

Documenttype Fieldname        Fielddescription Fieldtype          maxLength       values  default mandatory       script

Default my_text           Textfield           text      20                    default text      TRUE   

Default my_checkbox   Checkboxfield  checkbox                     checked           checked           FALSE  

Default my_text           Radiobutton     radio                radio1, radio2, radio3   radio1  TRUE   

Default my_text           Listbox listbox              list1, list2, list3 list1      FALSE  

special my_text           Textfield           text      20                    Sample co.       TRUE   

special my_text           Textfield2         text      10                                FALSE

The first line contains the column headers. The remaining lines each define a field of a specified document type. The document type can be used to individually determine for each document the dynamic fields with which the respective document should be equipped.

The first defined document type is the default document type and is directly displayed when creating a new document.

The following column details are required for a field definition:

Documenttype

This field is used to group metadata fields.

If several document types are defined as in the example, a selection is generated with the associated field descriptions 

Fieldname

Name of the field. The my_ prefix can be used to express that this field is a self-defined dynamic field.

Fielddescription

Field title to be displayed. If this is required in multiple languages, it can then be made in the language constant definition specified for the user interface. The definition is formed as follows: nls.edit.meta.dyn. + fieldname = field title

Example: nls.edit.meta.dyn.my_text=My text field

Fieldtype

Type of field in the creation. The following specifications are possible: text, listbox, radio, checkbox

"text" Text input field

"listbox" Selection of an entry from a preset list

"listboxserver" Selection of an entry from a preset list where the list of values is not managed in this file, but are stored on the server in the database. The values can be managed via the eDoc administration pages.

"listboxchained" Selection of an entry from a preset list which leads to a selection from another nested list. The list of values is not managed in this file, but is stored on the server in the database. The values can be managed via the eDoc administration pages.

Fig. 10: Structure

This is the structure of the text file:

Documenttype Fieldname Fielddescription Fieldtype maxLength values default mandatory script

Default listboxchained_dash_level_0 Hovedkategori (nivå 1) listboxchained  AIC  FALSE

Default listboxchained_dash_level_1 Anleggstype (nivå 2) listboxchained  AIC listboxchained_dash_level_0 FALSE

Default listboxchained_dash_level_2 Prosess segment (nivå 3) listboxchained  AIC listboxchained_dash_level_1 FALSE

Default listboxchained_dash_level_3 Hovedsystem (nivå 4) listboxchained  AIC listboxchained_dash_level_2 FALSE

Default listboxchained_dash_level_4 Undersystem (nivå 5) listboxchained  AIC listboxchained_dash_level_3 FALSE

 

"autocomplete" Selection of an entry from a preset list where the list is adapted dynamically in accordance with the characters entered. The values of the list are stored in the database and are managed via the eDoc administration pages. This field type is ideal for very long lists. For the autocomplete field type, the script field must be defined.

"autonumber" Automatic issue of consecutive numbers. The consecutive number can be combined with other attributes and also integrated in the document name.

"radio" Selection of an element from predefined elements

"checkbox" Selection of an entry

maxLength

Specification of a maximum length for text fields.

values

Definition of selections. This specification is relevant for listbox, checkbox and radio field types. For "checkbox", a value can be specified which is taken when selecting the checkbox. For "listbox" and "radio", a list of possible values can be specified with commas.

default

A value can be preset here which is already entered as a default value for the creation.

mandatory

Definition of whether the field is mandatory (true) or not (false).

Editable by
One the selected roles are given the privileges to modify the attribute. To all other roles the attributes is read-only.